Every hour, every project,accounted for.
The Ledger brings timesheets, project budgets, approvals and client billing into a single system — so your team stops reconciling spreadsheets and starts seeing profitability as it happens.
14-day trial · No credit card required · Already have an account? Log in
Practice overview
Week of 12 May
Billable utilisation
78.4%
+4.1 pts
Recorded this week
1,286 h
+92 h
Unbilled WIP
£214k
−£31k
Budget consumed
- RVR-104 · Riverside masterplan£146,000
- HLT-221 · Halton retrofit survey£68,400
- NQ-018 · Northgate quarter, phase 2£214,500
- BEC-077 · Becklow depot feasibility£39,750
Your week
35.0 h logged · 2.5 h to approve
Trusted by consultancies, studios and advisory firms
Everything a billable team runs on
Six things most firms run in four different tools. The Ledger keeps them in one, which is the only way the numbers stay consistent.
Timesheets people actually fill in
A weekly grid that remembers last week, fills from the calendar, and takes about ninety seconds on a Friday afternoon.
Budgets that warn you early
Set fees by phase or work package and watch consumption against them daily — not when the invoice is being drafted.
Approvals without the chasing
Managers review their team in one queue. Reminders go out automatically, and every decision keeps an audit trail.
Utilisation you can trust
Billable, non-billable and capacity broken down by person, grade and team, from this week back to last financial year.
Billing straight from the record
Turn approved time into a draft invoice with the right rate for each grade, and export it wherever your finance team works.
Rates by grade and by client
Maintain standard grade rates, override them per project, and keep full history so old work stays priced correctly.
Know the margin before the invoice goes out
Fee overruns are almost never a surprise — they are just noticed too late. The Ledger compares recorded time against the agreed fee continuously, so a project manager sees the trend at forty per cent, not at ninety-five.
- Budget burn by phase, work package and task
- Cost and charge-out tracked side by side
- Alerts when a project crosses the threshold you set
Northgate quarter, phase 2
96% of feeProjected overrun at completion: £8,400
Close the week on Monday morning
Every manager gets one queue with their whole team in it, grouped by project and ready to approve in bulk. Anything queried goes back with a comment attached, so nobody has to remember what the conversation was about.
- Bulk approve, or drill into a single entry
- Automatic reminders before the deadline, not after
- Locked periods once time is billed
Approval queue
Week 19 · 6 people- AO
A. Okonjo
Senior engineer
37.5 hApproved - RD
R. Delacroix
Associate
40.0 hApproved - MW
M. Whitfield
Graduate
35.0 hPending - SN
S. Nakamura
Project lead
38.5 hQueried
What firms see in their first quarter
- 6.2 pts
- average lift in billable utilisation
- 11 days
- faster from work delivered to invoice raised
- 94%
- of timesheets submitted before the deadline
One record, two very different jobs
The person logging an hour and the partner reviewing the quarter need completely different things from the same data.
For the people doing the work
Ten minutes a week, and never a spreadsheet
Recording time should not feel like admin. The Ledger keeps each person on one screen: their projects, their tasks, their week. Everything else — rates, budgets, approvals — happens quietly behind it.
- Copy last week in one click
- Task-level notes that survive to the invoice
- Works on a phone at a site visit
For the people running the firm
The numbers, without waiting for month end
Every hour logged updates utilisation, work in progress and project margin the moment it is approved. Partners stop reconciling four exports and start asking better questions about the pipeline.
- Live margin by project and client
- Recoverability against fee proposals
- Board-ready exports in a couple of clicks
“We were closing the month eleven days late and arguing about which spreadsheet was right. Now the partners open the same dashboard on a Monday and the conversation is about the work, not the numbers.”
Live in an afternoon, not a quarter
No implementation partner, no six-week data cleanse. Set up your organisation, invite your team, and start recording.
- 01
Bring in your team
Create your organisation, invite colleagues by email or single sign-on, and set the grades your firm actually uses.
- 02
Set up projects and fees
Add clients, projects and work packages, then attach budgets and the rates that apply to each. Import your back catalogue or start with live jobs.
- 03
Let the week run
People log time, managers approve, and the reporting fills itself in. Most firms are running their first full week within a day.
Ready to see where your hours actually go?
Start a 14-day trial with your own projects and people. No credit card, no sales call, no data to migrate up front.